![]() If you can: find a tool that makes sense to you. There are also those who use a non-ideal tool because they don’t know a better option exists (or because they are too stubborn/lazy to seek out and learn the proper tool). Some of us use a certain tool for task management because our circumstances require it, and some of us a certain tool because our personality prefers it. There is no single right or wrong solution here. But using a too-complex tool when your circumstances don’t require it can lead to unnecessary management of and tinkering with your workflow and tools. ![]() Using too basic of a workflow tool when your circumstances require a complex one will cause unnecessary mental friction and will lead to wasted time and forgotten tasks. ![]() Somewhere along this spectrum is a tool and system that works for you. They take time to learn, they beg us to input as much information as possible for every action item thus requiring an extra step or two (or five) when creating a new task, and it can sometimes feel like we’re spending more time managing our task system then actually doing our tasks.Īnd that’s why in-between the basic and complex tools are those that support a basic structure of projects and lists (and perhaps even due dates with reminders), but which don’t allow or require additional layers of information. However, the complex tools have a trade-off as well. The complex options excel at managing detailed and long-term projects, tasks with due dates in the far future, and action items with multiple bits of additional information. It’s because of these “shortcomings” of basic tools that more complex tools exist. However, they can strain under the weight of too many tasks, long-term projects, tasks which are not yet relevant until several months from now, or tasks which need additional layers of information beyond the action item itself. They are simple and have no learning curve. As a measure of redundancy, it might also be worth synchronizing with Omni Sync Server or another WebDAV server, so that you’ll have a live copy of your database living somewhere online in the event that your mobile device is damaged or stolen.Here is a dorky chart showing what I call The “Spectrum of ‘GTD workflow’ Tools”:īasic task-management tools shine with short term tasks and goals. ITunes on Windows also backs up the data on your iPhone or iPad when you plug it in, so while this doesn’t give you a way to directly interact with your database from the PC, it’s a great measure to ensure your data is backed up in case something untoward happens. While this was originally designed around using Siri to dictate tasks into OmniFocus via the Apple Reminders app, this workflow offers the side benefit of allowing any program that can sync to Reminders.app a way to get tasks into OmniFocus for iOS. In addition, if you’re utilizing Outlook for Windows and it syncs with Microsoft Exchange, by configuring Exchange on your iOS device you can set up a one-way migration of Outlook Reminders into OmniFocus through our Reminders Capture feature. By using Mail Drop, you can capture items into the OmniFocus Inbox from any device that supports email. While OmniFocus doesn’t offer any direct integration with the Windows platform, and we don’t have any plans to create a client for Windows, many of our Windows customers use our Omni Sync Server’s Mail Drop service to loop their PC into their OmniFocus workflow. Update: OmniFocus for the Web is now available, and is a great solution for working with your OmniFocus data on a Windows PC.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |